The University will modernize and enhance campus facilities and strengthen its technology infrastructure utilizing both the space study report and the strategic objectives of Vision 2020.
In support of Goal 1, Engagement, the University will identify and prioritize facility improvements both in and out of the classroom. Academic, athletic, and residential spaces will be improved to maximize student engagement, allow for active and collaborative learning, and support future programming growth.
Space analysis to assist in the prioritization of facilities’ needs
The University will use a space analysis to assist in the prioritization of facilities’ needs.
Develop an enhanced and progressive action plan for facilities use that maximizes the ability to add enrollment targeted programming.
Support active learning pedagogies and collaborative learning as part of renovation planning.
Develop a formal debt policy.
Incorporate building replacement into a calendar of capital projects as an extension of the summer projects process.
Renovate and enhance residential facilities
The University, using the space analysis study as a road map, will renovate and enhance residential facilities.
The University offers students a variety of living arrangements, from traditional double and triple rooms with shared restroom and bath facilities to suite- and apartment-style options with kitchens and shared living spaces. These various living arrangements play significant roles as students grow and move toward graduation. For example, a simple double room is best suited for a freshman seeking to make new acquaintances and gain independence while a townhouse provides a better environment for upperclassmen about to enter the work world or move on to graduate school. Our current residence halls offer this variety of living arrangements, but not in the proper proportion to our student population. Beginning with the highest priority needs and deficiencies, the University must renovate and modernize its residential facilities to better match student needs.
2.2a Updates: Renovate/enhance residential facilities - McWane Replacement
It may seem contrary that a project that has not broken ground is a 45% complete. Nevertheless, the financing will conclude with bond sales on April 24th and a final closing of bond issue on May 9th with the distribution of proceeds. The contract with the contractor is currently in draft form and will be signed on May 2nd. The design work will be complete in May/June. Demolition will occur in May/June. We are down to our last bullet, which means construction.
2.2b Updates: Short term: renovate bathrooms in Montgomery and Tate Halls
All bathrooms in Montgomery Hall will be renovated and upgraded. Montgomery Hall has 5 floors and houses 220 first-year students. Work in the building begins just prior to commencement in May 2018 and will be completed in August 2018. The upgrades will include increased privacy in the common bathrooms and the addition of gender inclusive, private restrooms on each floor. The individual laundry room facilities will be moved to one common location on the 3rd floor of Montgomery Hall.
Purpose: to maximize student engagement, allow for active and collaborative learning, and support future programming growth through improved facilities.
Three architectural firms working with campus stakeholders to develop renderings/plans (athletics, science, McWane)
This year’s target: Sufficient detail in facilities plans to show benefit and vision of student impact of enhanced athletic and science facilities; solidify McWane plans and financing to move forward
Address deficiencies in McWane.
Create a welcoming first impression for all residence halls.
Increase portfolio of semi-suite style options.
Reduce portfolio of traditional style residence hall rooms.
Create learning spaces within the residence halls.
Identify the optimal location within the residence halls and create an honors floors.
- Increased sophomore to junior retention rate
- Reduction in work orders per residence hall area
- Enhanced campus visit experience for prospective students and their families.
- Improved yield with our annual recruitment effort.
Redevelop and reimagine the science and research spaces in Hobbs-Sigler, Nursing and Psychology
The University will redevelop and reimagine the science and research spaces in Hobbs-Sigler, Nursing and Psychology to enhance student learning and community engagement.
As our student population becomes more and more technologically sophisticated, it is important that we meet their expectations in laboratory and research space at the University. Students arrive at the University with expectations that facilities will be cutting-edge, as they are in many public high schools today.
Enhance athletic facilities to attract, enroll, and retain exceptional student-athletes for our fans and community.
Modernize and, while providing a championship level experience, enhance athletic facilities to attract, enroll, and retain exceptional student-athletes for our fans and community.
It is clear that modern athletic facilities play an important role in attracting high caliber student athletes. Indeed, many of our competitors – both in athletics and in recruitment – have been enhancing their athletic programs through renovation of existing facilities and new construction of recreational and athletic complexes. To keep pace and compete at the highest level, the University must address deficiencies in the athletic facilities area.
Develop an athletic facilities plan by engaging a sports facilities architectural design firm to explore the design of new athletics facilities.
Collaborate with the academic departments of Athletic Training, Exercise Physiology, Music, and Sport Management in the design discussions of the new facility to build upon athletic-academic synergies.
Develop a comprehensive and sustainable funding model that includes but is not limited to such approaches as corporate partnerships, philanthropy and comprehensive fees for all students to enhance wellness and recreation opportunities and facilities.
Create an enterprise zone at University Corner that links the graduate health science building to the main campus.
The University will partner with the City of Lynchburg to create an enterprise zone at University Corner that links the graduate health science building to the main campus.This enterprise zone could lead to the construction of a rotary at the intersection that will enhance pedestrian safety as well as promoting sustainability through decreased power usage and fuel savings. Additionally, the Blackwater Creek trail will be extended through this intersection as it moves onto University property, further enhancing recreation for the community and for the University.
Enhance the service-orientation and delivery of services by employing customer relationship management (CRM) systems and upgraded data systems.
Enhance the service-orientation and delivery of critical student and academic services by employing customer relationship management systems and upgraded data systems.
The University has long depended upon a legacy data system for student records; the software utilized for business office and human resource management was likewise designed for simpler times. Today’s students and families expect an Amazon-like experience and to be able to interact with us from any device. Updated systems that are well-integrated can give us opportunities to shorten processing time for business functions and to speed the availability of information for decisions. Customer relationship management (CRM) tools now available for higher education enable early intervention where needed as well as information to capture what “works” for today’s students. CRM gives a systematic view of what attracts students and of usage of student services: programs, activities, preferences. Such information allows the University to adapt more quickly to the needs of a changing student body.
Implementation dates for the financial and student information systems have been delayed to November and late summer respectively. Nevertheless, much progress has been made in transferring data into the new system, training on the new system, recognizing necessary data components, not in the current system, and the creation of a data group to focus on what is needed. The finance staff is modifying the existing chart of accounts for the new system. There will be three staff members attending the Campus Management annual training event in Orlando in April.
Upgrade data systems to improve integration in order to increase the timeliness and availability of information for decisions.
Identify and implement new human resource management software.
Identify and implement a new student information system.
Coordinate identification of information for decisions to develop analytics.
Coordinate review and streamlining of processes.
Strengthen wireless support.
Upgrade hardware to improve network device management.
- Improved student satisfaction with technology on EBI student survey
- Reduction in student complaints re: wifi, bandwidth
- Reduction in staff time to process billing
- Improved integration and less time to move data across functional units: admissions, registrar’s office, billing
- Reduction in staff time to produce management reports
- Increased access to student data for planning, advising, assisting